CACFP Claims Processing

Overview

ChildWatch® offers automated claims processing for sponsors of the Child and Adult Care Food Program (CACFP). Whether you are a single center or a sponsor with multiple homes and/or centers, our services provide your organization and its providers with a thorough and professional solution, one with which your business can grow.

Applying state and federal USDA rules, ChildWatch® processes & prepares your claim so you can submit to the state for reimbursement.

Quickly take charge of your operations as you manage your center or sponsorship from work, home, or while traveling. No more delays in filing your claims; you will know ahead of time if a provider is falling behind in their operations. Reduce the potential for fraud with the ability to remotely monitor the data and actions of your providers.

When claim time arrives, simply run the claim report! Depending on your state's options, in just a few clicks you can either file online or print and file your paper report. Keep a hard-copy for your records or save a copy to your computer.

Let us handle your software needs by providing your business, its staff, and your providers (for sponsors) the tools they need to minimize their workload. We provide you with training tools to get you started quickly including visual walk-throughs, detailed step-by-step instructions, and continual online help & support.

Our services can pay for themselves.  Take a look at this cost-savings analysis!

Feature Highlights

  • File your claim using state forms or online
      • Record (or have your providers record) the meals and attendance each day or week for each claim month. Run the claim report and you're done!
      • Some states still require that you file a paper report; others allow you to file online. In either case, our software will help you to file your claim quickly and easily.
  • Block claims
      • At any point during the claim period, you can manually check to see if any block claims exist so you can tackle them before they become an issue.
      • We also offer auto-notification of potential block claims of your center or providers under your sponsorship. Quickly identify which providers may be fraudulent and which are not. Reporting includes details such as the meal and day sequence of block claim and runs automatically for you emailing the results to the staff of your choice.
  • For Centers & Homes
      • Whether you represent a self-sponsored center ("unaffiliated") or a sponsor with homes and/or centers, our software can work for you.
  • Handles Online or Offline Providers
      • Providers who choose or who are unable to be offline are still entered into the system. As their sponsor, you are then able to record their meals and menus just as you would performing the functions manually on paper. These offline providers are included in the claim exactly the same as the online ones. Your workload is reduced either way, but can certainly benefit further as more providers are able to use the online system.
  • Schedule Monitor Reviews
      • Sponsors have the ability to segment their providers and assign to different staff. Under your control, monitors can gain access to only their assigned accounts and print monitoring forms. This speeds their evaluations and reduces their workload, thus allowing them to handle an increased number of providers and reduce your costs.
  • Meal/Attendance Tracking
      • Quickly record meals and attendance using our "1-2-3" system for daily or weekly entry. It takes only a minute or so for each provider or center classroom to record a day's meals. For your providers who are online, these data are available to you at your location in real-time so you may report on entries immediately.
  • Auto-disallowances
      • You are in control of most of the disallowances whick take place to meet your state's requirements and business needs. Once configured, our software does the rest, checking each active rule and applying it to your data.
  • Meal Production Record
      • Automatic calculation of quantities to be served to each age group for every component in a given meal.
  • Use State Forms or Your Own
      • We continually add and update our forms as each state does. However, if you business uses its own ("alternate") forms, we can accommodate those as well. You provide us with an original, whether electronic or on paper; we do the rest. Your form appears in your account and is ready to use.
  • Electronic Point-of-Service Meal Capture
      • Using a compatible hand-held devicen, meals are quickly captured using the point-of-service meal capture feature.
      • Skips the steps of recording meals and attendance on paper and transferring those data to the computer. Hard-copy reports are available once data are recorded electronically.
  • System Requirements
      • Internet-enabled computer, Windows® or Macintosh®
      • Compatible browser (e.g. Internet Explorer, Firefox for Windows® or Macintosh®)
      • Free Adobe® Reader browser plug-in (allows viewing of Online Help files)
      • Free Adobe® Flash browser plug-in (allows viewing of Online Visual Tutorials)

Quick Links

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Affordable Software

ChildWatch® offers multiple opportunities to reduce your monthly costs. Through our Cooperative Discount Program (CDP), you can pay as little as $10/mo!
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Accept Electronic Payments

Easily add a low-cost merchant account to your ChildWatch® services.  Accept credit card or bank account payments from parents for only $19.95/mo!
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From Our Customers

"Thanks for all of your help - your customer service is outstanding! I will for sure be recommending your service to others in the field."

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800-824-7741
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